Right To Information

1. The organization, functions and duties.


Indian Council of Agricultural Research in the year 1985, paved the way for the establishment of the National Research Centre on Equines (NRCE)

under the aegis of Indian Council of Agricultural Research (ICAR), New Delhi. Available infrastructure, land assets and equine herd of the

to the NRCE and the Centre started functioning from 26th November, 1985 at Hisar.



Generation of demand-driven technologies for equine health and production management and capacity building for competitive equine power

utilization in agricultural operations to serve the under-privileged under changed environment and socio-economic scenario.



1.        Achieving freedom from dreaded equine diseases through development of modern diagnostics and vaccine.

2.        Technology transfer for superior mule and true-to-breed indigenous horse production in their home tracts using AI & embryo transfer technology

            with an at establish embryo bank of Marwari and Kathiawari horses to enhance export.

3.        Enhancing performance of working equids especially in arid, semi-arid and mountainous regions.

4.         Income generation through market intelligence activities


Mandate NRCE:

1.         Basic and strategic research on equine health and production.

2.        To provide advisory and consultancy services and capacity development.


Mandate NCVTC:

1.        Nation repository of veterinary, dairy and rumen microorganisms and their identification, characterization and documentation..

2.        Distribution of microbes for teaching, research and development of new technologies.


Objectives of NRCE:

1.        Generation of demand-driven technologies for equine health and production management.

2.        Capacity building for competitive equine power utilization in agricultural operations to serve the under privileged under changing environment

            & socio-sconomic scenario.


Objectives of NCVTC:

1.        Exploration and collection of microorganisms of animal origin/significance/relevance;

2.        Central storage of animal microbes from existing culture collection centres, institutions and universities;

3.        Characterization, documentation and digitization of microbial database of cultures of animal microbes;

4.        Development of a National Microbial Gene Bank for conserving the biodiversity of animal microbes;

5.        Conservation (both short-term and long-term) and utilization of microorganisms.


This microbial resource centre focuses on the acquisition, authentication, production, preservation, development and distribution of standard

 reference microorganisms, cell lines and other microbial resources for research in veterinary and life sciences.


Organizational Setup:

Director is the executive head of the Centre and is the Chairman of the Institute Management Committee (IMC) which is responsible for all policy

and decision making regarding the functioning of Centre. Research Advisory Committee (RAC) reviews the research achievements of the institute

and its consistency in view of the mandate of the institute and suggests research programmes based on national/global context of research in the

thrust areas. Director is also chairman of the Institute Research Council (IRC) that monitors the progress of research projects. The research and

extension activities at the centre are looked after by the respective Heads/In- charges of Section/Lab/Units and by the Officer In-charge at

sub-campus Bikaner. The Institute Joint Staff Council (IJSC) looks after the grievance and welfare of staff members of the centre.


II. The powers and duties of officers and employees:


Power and Duties


1. To provide administrative and management leadership to NRCE including its Sub Campus and the network programs.

2.   To provide research guidance on equine improvement.

3.  To develop effective linkage with other agencies/institutions on          matters connected with equine improvement.

4.   To perform any other duty as may be assigned by the Council.



Functions of PME Cell

1.   To coordinate and synthesize the recommendations of QRT, RAC, IRC, Vision documents of centre and ICAR to recommend research priorities of the institution for short listing priority researchable problems          across /Divisions/programmes/commodity/livestock etc. at institution level (Priority setting)

2.  Annual updating and presenting the report to the Director of the        institution for assigning research projects.

3.  To coordinate and arrange for annual monitoring of each on-going    project and evaluation of completed projects through internal and external experts.

4.    To coordinate and arrange for technology validation and/or impact       assessment of successful technology claimed by scientist(s) through internal and external experts.

5.   Regularly sensitizing and capacity building of research managers and scientists through training programmes. Maintaining a database on all publications, technologies developed, IPRs, consultancies projects undertaken in the past 10 years and on-going projects.

I/c Animal Farm

  Coordinating animal health and production activity of farm

I/c Agriculture Farm

  Coordinating round the year fodder/crop production at the farm


  Providing IT facilities at the Institute


  To facilitate IP management and technology transfer and commercialization

I/c Store

Receipts and entry of procured goods

I/c E&M

Civil/Electrical maintenance of buildings, roads and residential quarters and undertaking repair/petty/minor work departmentally.

Grievance Committee
















To address grievances of employees at Centre level Scope of Grievance Committee.

The scope of the Grievance Committee shall be as follows:

A.  The Grievance committee will provide an apparatus in the institutional framework that may:

i)    Facilitate easy access to individuals for ventilating their own personal grievances.

ii)    Ensure speedy consideration of grievance and decision thereon.

iii)  Impart a degree of objectivity and fair play in the whole process.

b)    The Grievance Committee should not look only into technicalities but

       would help to establish good communication between the office of

      the unit and the employees.

c)   The Grievance Committee should make every effort to remove

      misunderstandings and to develop congenial atmosphere in the unit.

      The Grievance Committee shall consider only individual grievances of  

      specific nature of an employee raised personally by the concerned  

      aggrieved employee.



The Grievance Committee shall not consider:

I.     Any grievance relating to subjects for which separate committees exist.

II.   Any grievance of general applicability or of collective by more than one

       employee. Any grievance arising out of disciplinary action having been

       taken against on employee under Disciplinary Rules.

I/c RFD Cell

       Preparation, compilation and timely submission of RFD monthly, half 

       yearly and annual achievement report.

I/c Estate

       Supervising landscaping of institute premises

I/c Security

       To ensure watch & ward of institute property.

I/c Guest House

       Providing accommodation to the guests.

I/c Library

       To maintain journals, books, reports etc.


       Public Information Officer is responsible to provide information to

       persons requesting for the information under RTI Act, 2005.

Member Secretary, RAC

All meetings of the Research Advisory Committee shall be called by notice in writing by and under the hand of the Member-Secretary of the Committee. An omission to give notice or late receipt or non-receipt of notice by any member shall not invalidate the proceedings of the meeting. The proceedings of the Research Advisory Committee shall be forwarded to the Director-General, ICAR by the Member-Secretary, after getting the same approved from the Chairman, immediately and the Director of the Institute should ensure that the proceedings are delivered to the Secretary, ICAR within a week of the meeting.


Member Secretary, IMC

All meetings of the Institute Management Committee shall be called by notice in writing by and under the hand of the Member-Secretary of the Committee.

Secretary, IRC

All meetings of the Institute Research Council shall be called by notice in writing by and under the hand of the Member-Secretary. An omission to give notice or late receipt or non-receipt of notice by any member shall not invalidate and proceeding of the meeting.


Action on the Proceedings of the Institute Research Council will be initiate immediately after the same are approved by the Chairman and circulated to all concerned. The Member-Secretary of the SRC will monitor the follow-up action, which will be reported at the next meeting of the SRC.


Central Purchase Advisory Committee recommendation of purchase proposals.

Tender Opening Committee

Opening of invited bids

Technical Selection Committee

Evaluation of technical aspects of the invited bids and selection of technically qualified goods.


To provide administrative support for the work of the Institute.


General Duties:

i)     Distribution of work amongst the staff as evenly as possible-that is one Assistant should not be over loaded while the other is idle.

ii)    Training, Helping the advising the staff.













General Duties:

iii)      Management and co-ordination of the work.

iv)      Maintenance of order and discipline in the section.

v)       Maintenance of a list of residential address of the staff.

Responsibilities relating to Dak

i)        To go through the receipts.

ii)      To submit receipts which should be seen by the Branch Officer or 

          Higher Officers at the dak stage.

iii)      To keep a watch on any hold-up in the movement of dak; and

iv)     To scrutinize the section diary once a week to know that it is being    

          properly maintained.

Responsibilities relating to issue of drafts:

i)       To see that the draft is letter perfect i.e. all correction have been  

          made    before it is marked for issue;

ii)       To indicate whether a clean copy of the draft is necessary;

iii)      To indicate the number of spare copies require;

iv)      To check whether all enclosures are attached;

v)       To indicate mode of dispatch.



















Responsibility for efficient and expeditious disposal of work and check on delays:

i)    To keep a note of important receipts with a view to watching the progress of action.

ii)     To ensure timely submission of arrear and other returns.

iii)   To undertake inspection of Assistants, table to ensure that no paper of

        file has been overlooked.

iv)    To ensure that cases are not help up at any stage.

v)     To go through the list of periodical returns every week and take suitable

        action of items requiring attention during next week.

Independent disposal of cases:

He should take independently action of the following types:-

i)       Issuing reminder.

ii)      Obtaining or supplying factual information of a non-classified nature.

iii)    Any other action which a section Officer is authorized to take


Duties in respect of recording and indexing:

i)        To approve the recording of files and their classification.

ii)       To review the recorded file before destruction.

iii)      To order and supervise periodic weeding of unwated spare copies.

i)        Ensuring proper maintenance of registers required to be maintained in the section.












Ensuring proper maintenance of reference books, office orders etc. and keep them up-todate:

Ensuring neatness and tidiness in the Section.

Dealing with important and complicated cases himself.

Ensuring strict compliance with Departmental Security instructions.

Assistant/Upper Division Clerk:- He works under the orders and supervision of the AAO/AO and is responsible for the work entrusted to him. Where the line of action on a case is clear or clear instructions have been given by the Branch Officer or higher officers he should put up a draft without much noting. In other cases he will put up a note keeping in view the following points:-

i)    To see whether all facts as are open to check have been correctly stated.

ii)   To point out any mistakes or mis-statements of the facts.

iii)  To draw attention where necessary to precedents or Rules and

       Regulations on the subject.

iv)  To put up the Guard file, it necessary, and supply other relevant facts and figures.

v)    To bring out clearly the question under consideration and suggest a

        course of action wherever possible.


A.F. & A.O.

The duties of Assistant Finance & Accounts Officer of the ICAR- National Research Centre on Equines are broadly indicated below:

i)    To exercise judicious scrutiny of all financial sanctions copies of which should invariably be furnished to the Assistant Finance & Accounts Officer.

ii)   Fixation of pay will be checked by the Assistant Finance & Accounts Officer before any orders are issued in this behalf by the administrative authorities. He need not, however, be consulted at the time of sanction of annual increments or for the fixation of pay at the minimum of the time scale under the normal rules.

iii)   To pre-audit all payments from the funds of the Council/Institutes with 

        reference to proper sanction and budget provision.

iv)  To prepare cheque for all payments and withdrawals from the Bank authorized in this behalf, after the bills have been pre-audited and passed for payment.

v)    To maintain the Main Cash Book in respect of all receipts deposited into the Bank Account or payments or withdrawals made therefrom.

vi)   To watch adjustment/clearance of all advances, deposits and Remittance transactions through objection book or separate register or Broadsheet.



vii)   To maintain Classified Abstract of all receipts and payments, and to

         render montly accounts to ICAR by the prescribed date each month.

viii)   To prepare Revised Estimates and Budget Estimates.

ix)    To watch the progress of receipts and expenditure against the 

        sanctioned Estimates and to caution the officers concerned as and when 

        the variations are wide.

x)     To furnish to the Director (Finance), the reports/returns in the prescribed 


xi)   To assist in checking of comparative statements of tenders for works and supplies and of quotations for other purchases.

xii)   Vetting of all purchase proposals.

xiii)  To examine the forms of contracts, invitation to tenders etc. when the

        approved form and substance of the contract require any change.

xiv) To advise on all financial matters which may be referred to him by the

       officers concerned or which may come to his notice in the course of

       scrutiny of sanctions/orders/bills etc.

xv) To watch receipt of audited statements of accounts and utilization

      certificates in respect of grants-in-aid made to outside Institutes or bodies.



xvi) In respect of schemes financed by outside agencies transactions should be booked separately under 'Deposits'. At the end of the year a statement of account should rendered to the parties concerned duly certified by Audit and any excess of expenditure should be recovered forthwith. For any balance at credit their acceptance should be asked for and kept on record, until it is refunded on the termination of the scheme.

xvii) With a view to giving greater flexibility of operation including planning for better expenditure control in the context of powers delegated to the Directors of the Institutes, the following procedure of remittance of funds to the Institute has been adopted by the Council.

xviii) To maintain the audit registers etc.

Personal Assistant/


He should keep the officer free from the worries of a routing nature by mailing correspondence, filing papers, making appointments, arranging meetings and collecting information. He should be skilled in human relations. An officer has to depend on his Personal Assistant in which he has specialized. The personal Assistant should earn the trust of his officer for being entrusted with confidential and secret papers. He is the keeper of secrets and an Assistant of the boss. He should be popular with the persons who come in contact with his boss officially or who are helpful to his boss or who have dealings with the boss as professional men.



Some of the more specific functions are enumerated below:-

i)    Taking dictation in shorthand and its transcription in the best manner


ii)    Fixing up of appointments and if necessary canceling them.

iii)   Screening the telephone calls and the visitors in a tactful manner.

iv)   Keeping an accurate list of engagements, meetings etc. and reminding

       the officer sufficiently in advance for keeping them up.

v)    Maintaining in proper order the papers required to be retained by the


vi)   Keeping a note of the movement of files, passed by his officer and other officers, if necessary.

vii)   Destroying by burning the stenographic record of the confidential and

        secret letter they have been typed and issued.

viii)  Carrying out the corrections to the officer's reference books.

ix)    Relieving the boss of much of his routine work and generally assisting him

        is such a manner as he may direct.



Assistant/Upper Division Clerk:- He works under the orders and supervision of the AAO/AO and is responsible for the work entrusted to him.

Where the line of action on a case is clear or clear instructions have been given by the Branch Officer or higher officers he should put up a draft without much noting. In other cases he will put up a note keeping in view the following points:-

i)    To see whether all facts as are open to check have been correctly stated.

ii)   To point out any mistakes or mis-statements of the facts.

iii)  To draw attention where necessary to precedents or Rules and

       Regulations on the subject.

iv)   To put up the Guard file, it necessary, and supply other relevant facts and


v)    To bring out clearly the question under consideration and suggest a

       course of action wherever possible.



vi)   Lower Division Clerk are ordinarily entrusted with work or routine nature, for example registration of dak, maintenance of section, Diary, File Register, File Movement Register, Indexing and Recording, typing comparing, dispatch, preparation of arrears and other statements supervision of correction of reference books and submission of routing and simple draft etc..


Skilled Support Staff

Providing help and support the Scientific, Technical, Administrative and Auxiliary categories of staff. The may be skilled, semi-skilled or unskilled.


iii. The procedure followed in the decision making process, including channels of supervision and accountably 

As per hierarchical line of control depicted in the organizational setup.

By interaction with In-charges and staff.

By interaction with stake holders.


iv. The norms set by it for discharge of its functions 

As per hierarchical line of control depicted in the organizational setup. 

In-charges to oversee the activities of Section/Lab/Units. 

AO, AF&AO to oversee the administrative and financial aspects.


v. The rules,regulations,instruction,manual and records,held by it or under its control or used by its employees for discharging its functions 

General Rules; T.A. Rules; CCS (Leave) Rules; Dearness Allowance and Dearness Relief; HRA and CCA; Pension Compilation; CCS (Commutation of

Pension) Rules; CCS (Extra-ordinary pension) Rules; Staff Car Rules; Medical Attendance Rules; CCS (CCA) Rules; General Provident Func (Central

Services) Rules; Leave Travel Concession Rules; Children's Edcuational Assistance; General Financial Rules; Delegation of Financial Powers Rules;

House Building Advance Rules; Suspension and Reinstatement; Overtime Allowance Rules; CCS (Revised Pay) Rules; Central Treasury Rules, Vol.I;

CCS (Temporary Service) Rules, 1965; Central Administrative Tribunal (Act, Rules and orders); Advances to Central Government Servants;Central

Government Account (Receipts and Payments) Rules; Manual on Disciplinary Proceedings; Manual on Establishment and Administration; Manual on

Office Procedure; Master Manual for DDOs and Heads of Offices-Part-I-Finance and Accounts; Master Manual for DDOs and Heads of Offices -

Part-II-Establishment; ICAR Establishment & Administration Manual; Ars Rules; Technical Service Rules.

VI. A statement of the categories of documents that are held by it or under its control


SI. No.

Document Title



Periodicity of preservation


Research proposals (Concept note and RPP-I)

Details of proposed research projects


As per Record Retention Schedule.


Research progress  (RPP-II)

Details of progress of  research projects




Research completion report (Concept note and RPP-III)

Details of completed research projects




Annual reports

Details activities of the institute

I/c Library



Results frame work document (RFD)

Description and success indicators of various activities of the institute

Nodal Officer RFD



RAC agenda and proceedings 

Agenda for RAC meetings and the committee recommendations

Member Secretary, RAC



IMC agenda and proceedings

Agenda for IMC meetings and the committee recommendations

Member secretary, IMC



IRC proceedings

Recommendations of the committee

Member secretary, IRC




MoU for contract research consultancy and technology transfer




Training proposals

Details of the proposed training programme

I/c ToTE



Training manual

Details of the training content

I/c ToTE



Store records

Inventory of the procured goods, asset register

I/c Central Store



Purchase files

Invited bids, technical selection committee comments, purchase contracts, installation reports and bills




Office orders

Appointments, promotion, procurement, financial sanction




Service record

Details of officers/staffs





EL, Medical, LTC, GPF, Tender, Imprest, Joining report, Store requisition, bill adjustment etc.



vii. The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the    formulation of its policy and implementation thereof


a) RAC and IRC for monitoring research, training and extension activities in the institute.


The Institute has a Research Advisory Committee (RAC) comprising of following eminent professionals in animal nutrition and physiology

for guiding the institute research activities. The committee also comprises of public representative to guide on basic issues at farm-gate level.


Research Advisory Committee

Sl. No.

Name and Address



Dr. Sreenivas Gowda

Ex. Vice Chancellor, KVAFSU,

No. 268, 6th Main HMT Layout,

R.T. Nagar, Bangalore - 560 032



Dr. S.K. Srivastava

EX-Head (Vety. Microbiology) IVRI

95, Mandal Vihar, Opp. IVRI Gare,

Izatnagar - 243 122 (U.P.)



Dr. V.D. Sharma

Prof & Dean Life Science,

Sai Institute of Paramedical Allied Science,

Sai Group of Institutions, Woodland House,

Subhash Nagar Chowk,

Mohbbalwala, Dehradun (Uttarakhand)



Dr. J.R. Rao

Emeritus Scientist,

NAARM, Rajendra Nagar, Hyderabad - 500 407 (A.P.)



Dr. K.C. Varshney

Prof. & Head,

Department of Veterinary Pathology, Rajiv Gandhi College of Veterinary and Animal Sciences Pondichery, Kurumbapet,

Pondichery - 605 009



Dr. B.N. Tripathi

Director, NRC on Equines, Hisar - 125 001



Dr. Gaya Prasad

ADG (AH), ICAR, Krishi Bhawan, New Delhi - 110 001



Shri Sanjeet Pawar


Pawar Banglow, Baramati,

District Pune, Maharashtra



Shri Gajendra Pal Singh

Posana House, B-5, Sir Pratap Colony,

Air Port Road, Jodhpur - 342 006 (Rajasthan)



Dr. Yash Pal

Principal Scientist & I/c PME Cell,

NRC on Equines, Hisar - 125 001

Member Secretary



b) Institute Management Committee


The functions of the Institute are monitored by Institute Management Committee (IMC) comprising the following members drawn from

state government, universities and representatives from farming community. In addition to public representative members also

persons from industry, scientists of eminence and from line departments are involved in the decision making process of the institute.


Institute Management Committee

Sl. No.

Name and Address




Dr. B.N. Tripathi

Director, NRCE, Hisar




Dr. P.S. Yadav, Principal Scientist, CIRB, Hisar




The Assistant Director General (AH), ICAR, New Delhi




Dr. Nitin Virmani, Principal Scientist, NRCE, Hisar




Dr. Ashutosh Kumar Patel

Head, CSWRI, Arid Region Campus,

Bichwal Industrial Area, Bikaner - 334 006




Shri Ranjit Pawar

AT & P.O. Baramati, District Pune - 413 102




Shri Gajendra Pal Singh

Posana House, B-5, Sir Pratap Colony, Airport Road,

Jaipur - 342 006 (Rajasthan)




The Director General

Directorate of Animal Husbandry

& Dairying, Govt. of Haryana, Panchkula - 134 112




The Director Govt. of Rajasthan

Directorate of Animal Husbandry, Pashudhan Bhawan, Tonk Road, Jaipur - 302 015 (Rajasthan)




The Dean

College of Veterinary Sciences,

Lala Lajpat Rai University of Veterinary & Animal Sciences, CCS HAU, Hisar - 125 004




Dr. M.S. Chauhan

Principal Scientist,

Animal Biotechnology Centre, National Dairy Research Institute, Near Jewels Road, G.T. Road,

Karnal - 132 001 (Haryana)




The Finance & Accounts Officer

Central Soil Salinity Research Institute, Zarifa Farm, Kachhwa Road,  Karnal - 132 001 (Haryana)




c) The Institute Research Committee (IRC) comprises of all the scientists of the institute to promote effective professional interaction and held

     periodically to approve projects and review the progress. The Director of the Institute is the Chairman of IRC. 

viii. A statement of the board, councils, committees and other bodies consisting of two or more persons constituted as its part

       or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open

        to the public or the minutes of such meetings are accessible for public. 

Details of such meetings are available in the annual reports of the institute and in the proceedings maintained with I/c PMC 

x)     a directory of its officers and employees - Attached  

x)       the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in

          its regulations; - Attached 

xi)     the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

 Details of budget are available in the annual reports of the institute.


xii. The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.               - Not applicable

xiii.   Particulars of recipients of concessions, permits and authorizations granted by it 

-       Not applicable 

xiv.   Details of information, available to or held by it, reduced in electronic form 

The Institute has a website www.nrce.gov.in. The information about the latest Researches, Extension packages etc. is available on our website. Other organizational information about the Institute is also abailable on the website. 

xv.   The particulars of facilities available to citizens for obtaining information, including working hours of a library or reading room, if maintained    for public. 

The National Research Centre on Equines uses the following means for facilitating the flow of information to the concerned public: 

             Office Library - This Institute has a Library, which has a collection of Books, Foreign Scientific Journals and Indian Scientific Journals. 

  • Through News Papers

  • Exhibition

  • Notice Board

  • Inspection of Records in the Office

  • System of issuing of copies of documents

  • Printed Manual Available

  • Website of the Public Authority

  • Other means of advertising

xvi.         The Name, designations and other particulars of the public information officers 

                Name, Organization and Particulars of PIO and APIO 

                          a) Public Information Officer                                                                b) Assistant Public Information Officer 

                          Smt. Shammi Tyagi                                                                                       Shri Sita Ram

                          Assistant Finance & Accounts Officer                                                         Sr. Technical Officer

                          NRCE  Sirsa Road                                                                                        NRCE  Sirsa Road

                          Hisar - 125 001                                                                                              Hisar - 125 001

                          Tel: 01662 - 276748, 276151 (Off) Fax: 01662 - 276217                        Tel: 01662 - 276748, 276151 (Off) Fax: 01662 - 276217  







Utmost care has been taken and nothing has been hidden while publishing RTI disclosure. The disclosure includes compilation of data from several available documents as well as common practices that may not have recorded documents. Hence, discrepancy may occur inadvertently either due to typopraphical error or in interpretation of the administrative matters. Therefore, available documentary evidences will prevail over these compiled data.

Report under Section 25(3) of the Right to Information Act, 2005 for the period from 01.10.2017 to 31.12.2017

The number of requests made to each public authority
The number of decisions where applicants were not entitled to access to the documents pursuant to the requests, the provisions of this Act under which these decisions were made and the number of times such provisions were invoked
The number of appeals referred to the Central Information Commission or State Information Commission as the case may be, for review, the nature of the appeals and the outcome of the appeals
Particulars of any disciplinary action taken against any officer in respect of the administration of this Act
The amount of charges collected by each public authority under this Act
Rs.230 /-
Any facts which indicate an effort by the public authorities to administer and implement the spirit and intention of this Act
As per norms of the Act
Recommendations for reform, including recommendations in respect of the particulars public authorities, for the development, improvement, modernization reform or amendment to this Act or other legislation or common law or any other matter relevant for operationalising the right to access information.